Planning Resources

The following event management tools will assist you, whether you are planning an event on your own or working with our office.

Event Checklist

If you are planning your own event, please use the Event Checklist as a guide.

Catering Request for Proposal

Click here for a template of a request for proposal from a caterer. You may wish to send requests to several vendors to compare pricing.

Sample Budget

If you are planning your own event, this sample budget is intended to assist you in tracking the variance of proposals versus actual costs. The Office of University Events and Ceremonies will assist in creating your estimated budget and securing the best vendors for your event. However, please note each department is responsible for financing the overall event cost.

Campus Venues

The University of Chicago has a variety of venues on campus that are suitable for events. Please see the following websites for more information.

Getting Around Campus


Maps of campus and Hyde Park may be found at


As the University shares its neighborhood with the Hyde Park community, parking can often be a challenge.  Click here to find helpful building-specific information, which indicates surrounding parking lots and accessible entrance information. 

Helpful Contacts

Parking and Transportation Office
5525 South Ellis Avenue - First Floor
Chicago, Illinois 60637
Telephone: 773.702.8969

Facilities Services
5555 South Ellis Avenue
Chicago, Illinois 60637
Telephone: 773.702.1700

University Police
6054 South Drexel - First Floor
Chicago, Illinois 60637
Telephone: 773.702.8181

UChicago Creative
Edelstone Center
6030 South Ellis Avenue
Chicago IL, 60637
Telephone: 773.702.3949.